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Minutes of the Clintonville Public Library Board of Trustees
December 2004
The regular meeting of the Clintonville Library Board was held on Wednesday, December 15, 2004 at 4:10 p.m. at the Library, with Cathy Belliveau presiding.
The following members responded to roll call: Cathy Belliveau, Ray Brockhaus,
Virginia Federwitz, Beverly Kersten, Sandy Loberg, Tom O'Toole, and Jerald Schoenike.
Excused absent:
Absent:
Others present: Kathy Mitchell
The Open Meeting Statement.
The minutes of the November 17, 2004 regular meeting were approved as printed on motion by Jerald Schoenike, seconded by Beverly Kersten. All present voted aye. Motion carried.
The Financial Report and Special Accounts Report were approved as printed on motion by Jerald Schoenike, seconded by Sandy Loberg. All present voted aye. Motion carried.
Total expenses, including salaries, in the amount of $37,876.87 were allowed
for payment on motion by Tom O'Toole, seconded by Ray Brockhaus. All present
voting aye. Motion carried.
The Librarian's Report was read, discussed and ordered filed.
Business:
Security Issues.
More DVDs and videos have been stolen. The suspect's husband has cooperated in
returning most of them. Damages in the amount of $364.95 have been reported to
the police for costs incurred. The question of denying library service to the
suspect was discussed. The decision was made to allow the husband and children
to use the library. The suspect needs to be accompanied by her husband until
the matter is legally resolved.
2004 Budget.
Permission was granted to submit bills to City Hall from the 2004 budget until
December 27th as long as they do not go over the total budget amount.
OWLS Delivery Service.
OWLS will no longer run their own delivery vans as of January 10th. They have
contracted with Waltco, a private company. They will make deliveries at 8:20
a.m. but no one is at the library so Kathy would like to have Gale's hours changed
to 8-4 to accommodate the delivery. Permission was given for this change.
Custodian I & II Hours.
Custodian I hours are 25 hours per week and Custodian II 8 hours per week for
2005. Jerald Schoenike made and Ray Brockhaus seconded a motion to approve the
detailed job descriptions. Motion passed unanimously.
2005 Budget and Salaries.
Tom O'Toole made and Sandy Loberg seconded a motion to approve the salary schedule,
salaries, and budget for 2005. Motion passed unanimously. Health insurance for
three employees is unresolved at this time.
2005 Hours.
Jerald Schoenike made and Tom O'Toole seconded a motion for the 2005 hours to
be Monday-Thursday, 10-8; Friday, 10-5; Saturday 10-1:30. Motion carried.
Copy Machine.
Ray Brockhaus made and Beverly Kersten seconded a motion to lease a Savin 9922DP
reconditioned copier for $60.00 per month from Corporate Express. Motion carried.
The question was raised if the library is charging enough per copy considering
the cost of toner, paper, and the machine. The old copier and television, which
is also being replaced, will be offered to other city departments.
Capital Improvement Plan.
The mayor has asked that each city department submit a capital improvement plan
for the next five years. Kathy presented such a plan to the board for review.
Gift and Memorial Account.
Due to time constraints, no action has been taken on this account.
Long Range Plan.
The Board will meet Wednesday, January 5 to work on the long range plan. The
suggestion was made to invite Mayor Beggs, City Administrator Lisa Kotter, OWLS
Director Rick Krumwiede, County Board Chair Dick Koeppen, and Representative
Jean Hundertmark to share their input with the Board.
Intersystem Service Issues.
A letter was shared from the President of the Shawano City-County Library Board
to the Clintonville Board. Also a letter the Shawano Board is sending to their
library users was shared.
The meeting was adjourned at 5:40 p.m. on motion by Jerald Schoenike, seconded by Beverly Kersten. All present voted aye. Motion carried.