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Minutes of the Clintonville Public Library Board of Trustees
June 2004
The regular meeting of the Clintonville Library Board was held on Wednesday, June 9, 2004 at 3:00 p.m. at the Library, with Cathy Belliveau presiding.
The following members responded to roll call: Cathy Belliveau, Ray Brockhaus,
Virginia Federwitz, Beverly Kersten, Sandy Loberg, and Jerald Schoenike arrived
around 4:00.
Excused absent: Tom O'Toole
Absent:
Others present: Kathy Mitchell
The Open Meeting Statement.
The minutes of the May 19, 2004 regular meeting were approved with the correction of the monthly bills being $24,378.13 on motion by Sandy Loberg, seconded by Beverly Kersten. All present voted aye. Motion carried.
The Financial Report and Special Accounts Report were approved as printed on motion by Virginia Federwitz, seconded by Ray Brockhaus. All present voted aye. Motion carried.
The total expenses, including salaries, in the amount of $28,021.96 were allowed
for payment on motion by Beverly Kersten, seconded by Sandy Loberg. All present
voted aye. Motion carried.
The Librarian's Report was read, discussed and ordered filed.
Business:
Invoice Payment Policy. Two different policies were found on the books. If
passed the new policy will supercede both of them. Sandy Loberg moved and Beverly
Kersten seconded the motion to adopt the new policy. Motion carried.
The policy reads: When delay would prove detrimental to the interests of the
library, the director is authorized to have checks issued for budgeted expenditures
only, and to provide a listing of those bills at the next regular board meeting.
Library Hours. A suggestion was made to close the library an hour sooner in the
evenings Monday through Friday. The library could then be open on Saturdays during
the summer. The board took this under advisement for next summer. Adult patrons
will be surveyed at the checkout for a two week period.
Capital Improvements Plan 2004-2008. Beverly Kersten made the motion to accept
the plan as presented. Ray Brockhaus seconded. Motion carried.
Legislation. Information regarding TABOR and the Librarian Education and Development Act of 2003 was presented.
Long Range Plan. The meeting date to work on long range planning was tabled to the next regular meeting.
2005 Budget and Salaries. Kathy presented different scenarios concerning the upcoming budget. Discussion centered on various possibilities of keeping a high level of service to patrons - use of volunteers, cutting of materials rather than staff, donation of books and/or money, link to Amazon.com, investments, using investment interest, etc.
Director's Evaluation. Kathy shared her objectives for the coming year - home delivery delegated to the staff, refining gift and memorial procedures, and working on weeding of the collection. The board and Kathy completed the evaluation form independently. Cathy Belliveau then shared the results privately with Kathy following the board meeting.
The meeting was adjourned at 4:58 p.m. on motion by Beverly Kersten, seconded by Sandy Loberg. All present voted aye. Motion carried.