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Minutes of the Clintonville Public Library Board of Trustees
September 2004
The regular meeting of the Clintonville Library Board was held on Wednesday, September 15, 2004 at 4:00 p.m. at the Library, with Jerald Schoenike presiding.
The following members responded to roll call: Ray Brockhaus, Virginia Federwitz,
Beverly Kersten, Sandy Loberg, Jerald Schoenike, and Tom O'Toole.
Excused absent: Cathy Belliveau
Absent:
Others present: Kathy Mitchell
The Open Meeting Statement.
The minutes of the August 18, 2004 regular meeting were approved as printed on motion by Beverly Kersten, seconded by Ray Brockhaus. All present voted aye. Motion carried.
The Financial Report and Special Accounts Report were approved as printed on motion by Sandy Loberg, seconded by Beverly Kersten. All present voted aye. Motion carried.
Total expenses, including salaries, in the amount of $25,863.24 were allowed
for payment on motion by Tom O'Toole, seconded by Ray Brockhaus. All present
voting aye. Motion carried.
The Librarian's Report was read, discussed and ordered filed. In response to
the Librarian's Report, Kathy was given authorization to make the old microwave
available to any other city department that may want or need it.
Business:
Library Hours & 2005 Budget. The agenda items of library hours
and the 2005 budget were discussed together since they are interrelated. The
82 responses to the hour's survey preferred that the library be open at 9:00
a.m. and on Saturdays. Waupaca County funding will be $1,096 less in 2005. The
library may receive $404 from the Nicolet Federated Library System for service
to Shawano County residents. Points raised during the discussion included:
· To maintain current services would require a 4% increase in the budget
· Board members need to attend Finance Committee and Council meetings
· The reduction in hours has increased the workload during the hours the
library is open. Monthly statistics sheets could be used to illustrate this point.
· The public needs to be educated that services will be cut to balance
the budget
· Of any city department, the library touches the lives of the most people
· The only option appears to be cutting hours, not services
Kathy was directed to draw up a one page summary of the Board's position on maintaining
the current level of library service for the Finance Committee.
Long Range Plan. The Board will meet on October 6 at 4:00 p.m. to discuss the long range plan. Members are to bring the City of Waupaca plan. The regular board meeting will be October 20.
Personnel. Job descriptions and hours for Custodian I and II positions were discussed. The Board did not go into closed session.
The meeting was adjourned at 5:30 p.m. on motion by Beverly Kersten, seconded by Sandy Loberg. All present voted aye. Motion carried.