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Minutes of the Clintonville Public Library Board of Trustees
November 15, 2006
The regular meeting of the Clintonville Library Board was called to order by Cathy Belliveau at 4:18 p.m. in accordance with Wisconsin Open Meeting Laws and ADA requirements.
The following members responded to roll call: Cathy Belliveau, Virginia Federwitz, Ray Kasel, and Beverly Kersten.
Excused absent: Sandy Loberg
Absent: Jerry Schoenike and Tom O’Toole
Others present: Kathy Mitchell
Citizens Forum: No citizens present
Moved by Kersten, seconded by Kasel to approve the minutes of the October 16, 2006 regular meeting as printed. Motion carried unanimously.
Moved by Kasel, seconded by Kersten to approve the Financial Report and Special Accounts Report as printed. Motion carried unanimously.
Moved by Kasel, seconded by Kersten to approve the total expenses, including salaries, in the amount of $25,009.92. Motion carried unanimously.
The Librarian’s Report was discussed and ordered filed.
MEETING ROOM REQUEST
CAP Services, Inc. would like to set up free taxpayer assistance programs in Waupaca and Clintonville. They are requesting use of our meeting room either once a week or once every other week during the tax season. The times would be from 4-7pm from January 27 to April 17, probably Tuesdays or Wednesdays. Kasel moved, Federwitz seconded to allow CAP to use the meeting room. Motion carried unanimously.
PLAQUE LIGHTS
The Board requested more information concerning the plaque lights. Pictures showing the lights would help in comparing similar fixtures as well as information on energy usage and related cost factors.
OUTSIDE CIGARETTE SNUFFER
The cigarette snuffer by the front door has been broken. The Board authorized Director Mitchell to purchase what she feels is appropriate.
SECURITY SYSTEM UPGRADE
Information was presented on upgrading the present security system as part of this year’s capital program. Kasel moved, Kersten seconded to accept the bid from Federal Security to upgrade the security system. This includes a 16 channel system that can be used with existing cameras, installation and training for a cost of $925. Motion carried unanimously.
UPGRADE COMPUTERS
Dave Bacon, from OWLS, recommended renewing warranties on the computers. These warranties are good for 3-4 years. Kasel moved, Kersten seconded to renew warranties for four computers at a cost of $476. and purchase five new computers for a cost of $5150. for a total of $5626. Motion carried unanimously.
SHELVING
The shelving in the video and DVD section of the children’s department does not need to be as wide as it is. Narrower shelving could be put in there and the wider shelving could be used elsewhere. A $7,097.97 bid was received from the company who did the shelving when the library was built to expand shelving in the adult fiction section and replace some of the new shelves in those units with narrow shelves which can be used for the children’s videos and DVDs. $8,060. is set aside for this project in the capital expenditure fund for 2007. No action was taken at this time.
2007 BUDGET AND SALARIES
The public hearing on the 2007 city budget was held on November 14 with final budget review on Thursday, November 16. The Board was presented with a copy of the proposed budget. The budget was cut $2500.
COLLECTION AGENCY
More information on the use of a collection agency was presented at the OWLS Automation Advisory Committee meeting on October 20th. Director Mitchell shared information and figures with the Board. The Board, after discussion, adapted a “wait and see” position.
DISPLAYS AND EXHIBITS POLICY
Review of this policy was tabled to the next meeting to be considered along with the meeting room policy.
Moved by Kasel, seconded by Kersten to adjourn at 5:28pm. Motion carried unanimously.