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Minutes of the Clintonville Public Library Board of Trustees
Clintonville, Wisconsin
July 18, 2007
The regular meeting of the Clintonville Library Board was called to order by Cathy Belliveau at 4 p.m. in accordance with Wisconsin Open Meeting Laws and ADA requirements.
The following responded to roll call: Cathy Belliveau, Virginia Federwitz, Ray Kasel, and Joan Paulson.
Excused absent: Jerald Schoenike and Tom O’Toole
Absent: Sandy Loberg
Others present: Kathy Mitchell
Citizens Forum: No citizens present
Moved by Kasel, seconded by Paulson to approve the minutes of the June 20, 2007 regular meeting as printed. Motion carried unanimously.
Moved by Kasel, seconded by Paulson to approve the Financial Report and Special Accounts Report as printed. Motion carried unanimously.
Moved by Federwitz, seconded by Kasel to approve the total expenses, including salaries, in the amount of $25,446.80. Motion carried unanimously.
The Librarian’s Report was discussed and ordered filed.
Director Mitchell shared a thank you from Jeanine Knapp at CAP services thanking the library for allowing them to use the meeting room to help citizens prepare their tax forms.
BUSINESS
Director Honored
Director Mitchell was honored for 35 years of service, all at the Clintonville Library. She was presented with red roses and a cake, which she shared with the board members.
Emergency Lights
Krueger Sign and Electric submitted a bid for replacing the batteries for all five lights for $371.69. Replacing the fixtures came in at $761.71. The Board decided to replace the batteries at this time.
In a related matter the fire inspector made a follow-up visit. The fire alarm panel needed to be checked. The emergency lights need to pass a test of being on for ninety minutes.
CD Investment
Kasel moved, Paulson seconded to authorize Director Mitchell to reinvest the CD at the best rate available from a local financial institution when it comes due. Motion carried unanimously.
Related discussion included the fact that a Mantin CD will come due in October 2007 and would be used to help with moving expenses when the new carpet is laid. Director Mitchell has received bids of $10,000-11,000 and $12,000+ for moving the books and book racks. The process could take 5-6 days. One estimate could be lowered if there would be volunteers to assist.
Library Carpeting
It was decided to have carpet vendors at the next meeting to make presentations on their recommendations and to bring samples. Related discussion included the fact that the Kimberly Library did not go back to the original specifications when they replaced the carpeting at their library. A suggestion was made to consider using carpet tiles. Director Mitchell stated that there would be a conflict of interest on her part concerning the carpeting as her husband, Dan, would be bidding on the project.
Collection Development Policy
Paulson moved, Kasel seconded to approve the Materials Selection/Collection Development Policy. Motion carried unanimously. The policy includes the Library Bill of Rights and The Freedom to Read Statement as well as a form about Statement of Concern about Library Resources.
2008 Salaries and Budget
Director Mitchell shared some preliminary figures for the 2008 salaries and budget. She also shared some staffing changes as well as a concern that with more vacation time accrued by long term employees some additional hours will need to be budgeted. A possibility for relieving some of the staff workload could be a self-check out system that is currently being used by the Sturgeon Bay Library.
Legislative Issues
The main issue at this time is the reconciling of the budgets proposed by Governor Doyle and the Republicans in the legislature. Issues include the continuance of the maintenance of effort clause, e rates and cuts to the UW system budget.
Moved by Kasel, seconded by Paulson to adjourn at 4:52 p.m. Motion carried unanimously.