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Minutes of the Clintonville Public Library Board of Trustees
Clintonville, Wisconsin
October 10, 2007
The regular meeting of the Clintonville Library Board was called to order by Jerald Schoenike at 4:03p.m. in accordance with Wisconsin Open Meeting Laws and ADA requirements.
The following members responded to roll call: Virginia Federwitz, Ray Kasel, Tom O’ Toole, Joan Paulson, and Jerald Schoenike. Cathy Belliveau arrived at 4:13 p.m. Excused absent: Sandy Loberg
Others present: Kathy Mitchell, Director; Diane Raschke, Children’s Librarian; and Tim Beimal, reporter from the Tribune Gazette.
Citizens Forum: No citizens present
Moved by Kasel, seconded by Paulson to approve the minutes of the September 19, 2007 regular meeting as printed. Motion carried unanimously.
Moved by Paulson, seconded by Kasel to approve the Financial Report and Special Accounts Report as printed. Motion carried unanimously.
Moved by O’Toole, seconded by Kasel to approve the total expenses, including salaries, in the amount of $26,057.15. Motion carried unanimously.
The Librarian’s Report was discussed and ordered filed.
BUSINESS
Summer Library Program Report
Diane Raschke reported on the summer library program. Her comments included the following.
--Special Event attendance was way down from last year. One program “Crime Scene Camp” was restricted by age to eight year olds and older and had a very poor turnout. We also had one less program than last year and the attendance from last year’s special events was above average.
--The Teen program numbers were down but the teens that did join the program turned in a huge amount of tickets.
--We had an online registration for the first time this year and about fifty kids signed up using the internet. At this point I don’t think it was much of a help to us. Half of the kids that signed up online didn’t actually participate.
--Overall it was an exciting and very busy summer and we still have a few remnants of dead bodies in the library.
Discussion centered on a means to notify the Bear Creek population about story times. Diane phones some of the children about an hour before the story time is scheduled. These children then pass the word to their friends. Also, Diane has a sign that she sets up outside to alert people to the story time.
CD Investments
Schoenike moved, O’Toole seconded authorizing City Clerk-Treasurer Peggy Johnson to obtain CD rates from the local financial institutions and to invest the CD at the local institution with the most favorable rate and terms, not to exceed 24 months. Motion carried unanimously.
OWLS net Membership Agreement
O’Toole moved, Schoenike seconded to approve the standard OWLS net Membership Agreement. Motion carried unanimously.
2008 Calendar of Days Open
Schoenike moved, Kasel seconded to approve the 2008 calendar with standard holiday closings along with closure on President’s Day. Motion carried unanimously.
Carpeting
Director Mitchell distributed the carpet specification and request for quotation to the board. It was noted that the carpet company and the moving company will need to work cooperatively with the library director so that everything can be coordinated efficiently.
Total Relocation said there would be about a $700. difference if they did not have to move the furniture in the director’s office, staff workroom, staff lounge, children’s librarian’s office, and the meeting room.
The bids should be opened prior to the board meeting. This will allow for any questions that come up to be answered before the meeting.
Closing dates for the library for the carpet laying should be communicated to the general public as soon as possible.
Add the phrase “have the right to reject any or all bids” to the specifications.
Bids should be returned by Friday, October 19th at 12 Noon. The special board meeting to consider bids will be Tuesday, October 23rd at 4 p.m. (This was changed by e-mail to Wednesday, October 24th at 4p.m.)
The work should be completed by December 26th.
2008 Salaries and Budget
Director Mitchell had nothing to report at this time. The Finance Committee will begin to meet with the various city departments to discuss the budget soon.
Personnel Handbook
Director Mitchell has not received the official wording of the changes to the handbook at this time.
Moved by O’Toole, seconded by Kasel to adjourn at 5:15 p.m. Motion carried unanimously.