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Minutes of the Clintonville Public Library Board of Trustees
Clintonville, Wisconsin
August 21, 2008
The regular meeting of the Clintonville Library Board was called to order by Cathy Belliveau at 4:00 p.m. in accordance with Wisconsin Open Meeting Laws and ADA requirements.
The following members responded to roll call: Cathy Belliveau, Virginia Federwitz, Ray Kasel, Joan Paulson and Jeannie Schley. Excused absent were Jerry Schoenike and Tom O’Toole. Others present: Kathy Mitchell and Mike McCord.
Citizens Forum: No citizens present
Moved by Kasel, seconded by Paulson to approve the minutes of the July 17, 2008 regular meeting as printed. Motion carried unanimously.
Moved by Kasel, seconded by Paulson to approve the Financial Report and Special Accounts Report as printed. Motion carried unanimously.
Moved by Schley, seconded by Kasel to approve the total expenses, including salaries, in the amount of $29,170.92. Motion carried unanimously.
The Librarian’s Report was discussed and ordered filed. Director Mitchell reported that OWLS presently is receiving money from five different grants. Possible funding from Waupaca and Outagamie counties was reviewed. Some Wisconsin libraries will be eligible for matching computer grants from the Gates Foundation in 2009.
BUSINESS
Wisconsin/Nicaragua Partners of the Americas Library Project
Mike McCord informed the Board about various projects that have taken place in Boaco, Clintonville’s sister city through Partners of the Americas. The next project would be to establish a lending library at each of the two learning centers in Boaco. Other libraries that have been established have been quite successful and contribute to family literacy. He asked if the Board could grant $300. to set up a lending library of 50 – 100 books, written in Spanish. There would also be a yearly stipend to keep the library up and running.
Because of the tight budget constraints the library is under, the Board decided the project can not be underwritten by the library. However, the Board decided to sponsor a fund-raising project with a write-up in the paper and making donation jars available at the check out.
CD Investment
The combined CD which came due August 13th was reinvested at First National Bank at a rate of 3.75%.
Health Fair
The Board gave permission to have a display at the Clintonville and Bear Creek Lions Clubs and CHS Rec Center Health Fair on October 4th. The Lions are encouraging more interactive booths so Director Mitchell thought taking the magnifier to let people try it would be a good display.
Picturing America Grant
The Board granted permission to apply for a Picturing America Grant from the National Endowment for the Humanities. Through this grant the library would receive twenty double-sided high-quality color reproductions of masterpieces of American art that have been selected to give people a deeper appreciation of our country’s history and character. From April 2009 to April 2010 as many of the pictures as possible would have to be displayed in the library. After that time the pictures and the accompanying Teachers Resource Book can be circulated to individuals or groups.
Internet Policy
Kasel moved, Schley seconded to adapt the Internet policy with two changes. 6th grade would be changed to age 11 and an individual can be blocked from usage if he/she has a fine of $5.00 or more. Motion carried unanimously.
Director Mitchell informed the Board of a program called SAM (Smart Access Management) which would be available from OWLS to automatically limit people’s time on the computers. In the future it may help assist the staff in managing usage of the computers. OWLS has asked libraries to have standard policies across the system to help them in implementing this program.
2009 Proposed Budget and Salaries
In discussing salaries, Director Mitchell commented that with the library’s current step schedule all workers are not receiving the full cost of living increase given to other city workers. Because this step schedule has been used for some time, library employee wages are low in comparison to other city workers and CEA personnel who do similar work. She will discuss possible alternatives to the current step schedule with Rick Krumwiede of OWLS.
Proposals using a 3% proposed wage increase on step schedule and 3% proposed wage increase were distributed. Preliminary budget figures were also distributed but more information is needed for some line items. Board members will study the proposed budget figures for the next meeting.
Trustee Essential 14: The Library Board and Open Meeting Law
Trustee Essential 14 on open meeting law was revised by the DPI in October 2005. Every board member should be aware of the law. There is a link to Trustee Essentials at the bottom of the Library Board page on the library website http://www.clintonvillelibrary.org/board.asp.
Moved by Kasel, seconded by Paulson to adjourn at 5:07 p.m. Motion carried unanimously.