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Minutes of the Clintonville Public Library Board of Trustees
Clintonville, Wisconsin
March 24, 2008
The regular meeting of the Clintonville Library Board was called to order by Cathy Belliveau at 3:04 p.m. in accordance with Wisconsin Open Meeting Laws and ADA requirements.
The following members responded to roll call: Cathy Belliveau, Virginia Federwitz, Tom O’Toole, Joan Paulson, and Jerald Schoenike.
Excused absent was Sandy Loberg.
Others present: Kathy Mitchell.
Citizens Forum: No citizens present
Moved by Schoenike, seconded by O’Toole to approve the minutes of the February 20, 2008 regular meeting as printed. Motion carried unanimously.
Moved by O’Toole, seconded by Paulson to approve the Financial Report and Special Accounts Report as printed. Motion carried unanimously.
Moved by O’Toole, seconded by Schoenike to approve the total expenses, including salaries, in the amount of $52,565.12. Motion carried unanimously.
The Librarian’s Report was discussed and ordered filed. Director Mitchell demonstrated the Rosetta Stone® software for teaching English on the new laptop which was part of a grant awarded to the OWLS system. TellMeMore®, an award-winning language learning software, will be available through InfoSoup.
Director Mitchell will be checking in to more efficient light bulbs that are available for the outdoor light fixtures.
BUSINESS
2007 Gift and Memorial Report
Summaries of the monetary gifts received in 2007 and the items and time donated to the library in 2007 were distributed to the Board for their information. This was the first year that volunteer time has been listed. This statistic has been added to the monthly activities report.
Revise Gift Policy
The following phrase was added to the Gift Policy: To recognize their years of service, a book will be added to the collection in honor of trustees when they leave the library board. The former trustee will be notified of the donation. Schoenike moved, Paulson seconded to approve this addition to the gift policy. Motion carried unanimously.
Director’s Goals for 2007
Director Mitchell submitted a written report on the progress she has made toward the goals she and the board mutually agreed to on March 21, 2007. In summary, these goals were to promote InfoSoup to the public, work with the FOL to use volunteers at the library to supplement the work done by the staff, write a collection development policy which will include a weeding schedule, simplify record keeping for gifts and memorials.
Director’s Evaluation
The evaluation was completed by the board as a whole during the meeting. President Belliveau will discuss the results with Director Mitchell.
Review and Update Long Range Plan
Paulson moved, O’Toole seconded to approve the revised long range plan. Motion carried unanimously. Two areas of discussion were that the Director meet with Town Boards to let them know the usage for their towns during the year and to inform businesses of the library’s many services.
Strategic Visioning Summit Questions
The Board collectively answered these questions which will be used in a May 2008 summit to address the challenges facing Wisconsin libraries. Questions included: How will the library of the future contribute to the quality of life in our communities, to the health of our democracy, to the educational, economic and workforce development of the future, to the preservation of the heritage and cultures of our communities? How do we design library services and infrastructure to effectively serve everyone in the community? How do we leverage and maximize the investment in education and library services through cooperation/collaboration?
Legislative Update
The State Budget Repair Bill may affect library funding.
Moved by Schoenike, seconded by O’Toole to adjourn at 4:30 p.m. Motion carried unanimously.